Asset Management is the hotel’s register of equipment and the work recorded against each item. A room’s air conditioner, a kitchen appliance or a shared generator can each have its own location, condition, service log and linked work orders.
Build a useful asset record
Add the asset’s name and type, then its location. Add the manufacturer, model, serial number, purchase details and warranty expiry if you have them. Update the recorded condition and operating status as the equipment changes.
Find the equipment that needs attention
Search the register or filter it by type, location, condition and status. The register and the alerts board point out equipment with overdue services, expiring warranties, repeated repairs or recorded repair costs worth a closer look.
Connect a repair to the right asset
Open the work-order details and select the asset being repaired. The picker starts with the task’s location. Search the wider register if you need to. The work order then appears on that asset, so the next engineer can see the repair history. Correct or remove the link if the wrong equipment was selected.
Log the service
- Record when the service was performed and what work was done.
- Add the cost if you know it, and link the work order if there is one.
- For planned service, select the schedule it belongs to so the record counts toward it.
- Update condition and operating status if your access lets you edit those fields.
Use the history to plan the next step
Look at recorded service spend and purchase cost when deciding whether equipment needs more attention. Check for repeated repairs, too. Alerts use the recorded history and stated thresholds. A missing cost or date stays unknown. It isn’t counted as zero or replaced with a prediction.
If an asset type has a service schedule, check what’s due and what’s already booked. Creating an asset record doesn’t create a preventive work order by itself. Make it clear who’s responsible when you plan the next service.